The City of Elk Grove is now accepting applications for the Community Development Block Grant (CDBG) and Community Service Grant (CSG) programs for the 2024-2025 program year. This application covers activities from July 1, 2024 to June 30, 2025. Applications must be submitted no later than 11:59pm on Wednesday, February 14, 2023. The application will automatically close at that time and no late applications will be accepted. Applications can only be submitted if complete and all required documents have been uploaded, so please allow adequate time prior to the deadline. Applicants may apply for either or both grant programs using the same application. However, applicants must complete a separate application for each proposed program or project. Special events/fundraisers will not be funded through this application. The Event Sponsorship Grant (ESG) program application is available concurrently for these types of requests. Please read the information below prior to starting your application. APPLICATION TECHNICAL ASSISTANCE AND PUBLIC MEETING WEBINAR Visit the City’s website for participation information including a link to register. An archived recording of the webinar will be made available on the website after the event.ELIGIBILITY PUBLIC RECORD APPLICATION TIPS City staff is available to provide technical assistance and answer questions about the application requirements, eligible activities, or the funding process. Please contact Alicia Tutt at 916-627-3735 or atutt@elkgrovecity.org with questions. Applicants should review the required attachments list early in the submission process. Some of the documents may take time to pull together. Organizations will not be able to submit an application unless all required documents have been uploaded. If the organization does not have a required attachment please contact City staff for further instructions. Carefully review the application for completeness prior to submission. Once the application is submitted, it will be locked from editing. GENERAL FUNDING REQUIREMENTS The applying organization must be registered and remain in good standing with the California Secretary of State and the California Attorney General’s Registry of Charitable Trusts during the grant term, if required by law to be registered. Grant recipients must provide proof of insurance to the satisfaction of the City's Risk Manager prior to the receipt of any funding. Grant recipients must comply with all applicable public health restrictions imposed by any federal, state, or local government agency and all other applicable state and local laws for the proposed program or project. Organizations applying to be a subrecipient of federal funds (CDBG) must obtain Unique Entity Identifier (UEI) through the System for Award Management (SAM) and maintain an active registration in SAM. Organizations can register for a UEI at https://sam.gov/ . Organizations listed as debarred, suspended, or otherwise excluded shall not be eligible for funding. CDBG INFORMATION Please read the following guidelines before applying for CDBG funding: The CDBG program is designed to expand opportunities for low-income residents by fostering affordable housing, expanding homeless housing and services, providing social services, improving accessibility, and constructing or upgrading public facilities. Eligible activities must benefit primarily low-income areas or low-income persons/households who are Elk Grove residents. Low-income households are defined as those having incomes at or below 80 percent of the area median income, adjusted for household size. The low-income limit for Elk Grove is currently $60,050 a year for a one-person household and $85,750 for a four-person household. This amount may increase or decrease in 2024. Successful applications will address the housing and community development needs presented in the City’s 2020-2025 CDBG Consolidated Plan. Grant recipients will have the role of administering federal grant funds on behalf of the City and shall be required to comply with all applicable federal regulations (24 CFR Part 570) for administration of the CDBG program funding and activities, and this will include, in part: keeping accurate financial records and invoices; documenting the income, race/ethnicity, and demographic characteristics of all persons or households served; and complying with labor standards, environmental, relocation, and fair housing laws; etc. Grant recipients will be required to submit, at a minimum, quarterly activity and client data reports and quarterly payment requests to the City. CSG INFORMATION The CSG program is designed to fund programs and activities that benefit City of Elk Grove residents. The maximum amount to be awarded to any single recipient through CSG in any given year is $100,000. A higher percentage of the grant requests shall be for program costs as opposed to administrative and agency overhead. Grant recipients shall provide the City with accounting data, including appropriate back-up documentation (e.g., receipts), showing the use of grant monies for their intended purpose. Recipients unable to fulfill this requirement will forfeit eligibility for future grants. Upon request, recipients shall demonstrate maintenance of effort to ensure grant monies supplement, not supplant, funding already devoted to proposed program. Upon request, recipients shall provide documentation of receipt and spending of matching funds toward the grant program as stated in the application. APPLICATION REVIEW APPLICATION REVIEW CRITERIA Project descriptions will be evaluated for feasibility of implementation, overall and within the allotted time frame. Budgets will be reviewed to determine completeness and reasonableness of all costs related to the request for funding. Applicants must demonstrate the ability of the organization to carry out the proposed activities. Each applicant will be evaluated on experience, administrative capacity, and financial management. Impact on priority needs and target populations as identified in the 2020-2025 CDBG Consolidated Plan. The proposed program or activity must primarily benefit City of Elk Grove residents. Preference may be given to applications for public services funding that document a quantifiable increase in the number of persons to be served, the provision of a new service, or the expansion of an existing service into a new area within the City. Consideration will be given to the amount of non-City funds committed to the project. Documentation must be provided (i.e. firm commitment or award letters) with the application to verify the availability of leverage/match resources. Leverage may be cash or in-kind. The City will look at each applicant’s plan to become self-supporting over the next five years and may also consider the applicant’s grant application history, including how many grants have been applied for and awarded in prior years. The City reserves the right to use other criteria in its selection process, if deemed necessary. IF FUNDED NON-DISCRIMINATION Each agency receiving funds from the City is required to assure that it will conduct its business in compliance with the non-discrimination requirements of the City, State, and Federal governments, as applicable. Equal Opportunity in Employment policies will be required. Programs that discriminate on the grounds of race, color, national origin, ancestry, age, gender, or disability will not be eligible. All funded programs must comply with applicable requirements of the Americans with Disabilities Act. DISCLAIMER FUNDING TIMELINE
Jan 12 Release of Application
Jan 23 Technical assistance workshop and public meeting webinar (12:30-2:30pm)
Feb 14 Application deadline (11:59pm)
Feb 15 – Mar 11 Review period
Mar 27 City Council public hearing (preliminary awards)
Apr 8 – May 8 CDBG Action Plan public review period
May 8 City Council public hearing (final awards)
July 1 Funding year begins
